VAT sale invoice

VAT sale invoice is to be sent to your customers once your company has been issued with a certificate of VAT registration from HM Revenue and Customs (HMRC).

Usually bookkeeping software comes with a standard VAT invoice template. If you have not yet found a suitable bookkeeping software for your business, you may create a VAT sale invoice using Microsoft word document or Microsoft excel spreadsheet.

VAT sale Invoice template

Your sale invoice must include the following information:

  • Your VAT numbers
  • The date of supply – the day when the sale occurred.
  • Type of supply – description of your products and services sold to your customers.
  • Invoice reference number – this reference number must be in chronological order.
  • Total invoice amount including the VAT charge.
  • The VAT amount and the percentage added to the selling price must be displayed separately.

Simple layout of VAT sale invoice

Below is the example of standard layout of sale invoice on what information is required of VAT registered company.

Invoice Date: 02 February 20XX

Invoice number: 0000018

Your company name
business address
Telephone and email

Your VAT numbers: GB123456789

NoDescriptionAmount
1Dormant company account filing£250
2Confirmation statement filing£220
Net amount£470
20% VAT£94
Total amount£564

VAT return

Your company is required to submit VAT returns with HMRC.

HM Revenue and Customs will specify your VAT return quarter end date and due date in your VAT registration certificate. Generally, HMRC will set your company to deliver four VAT returns per year, on quarterly basis unless you applied for VAT annual accounting scheme. Subsequently, your company only required to deliver one VAT return per year.

You are to submit your VAT return to HMRC online.

Seek accountants advice or contact HMRC directly if you have any questions filing your VAT return online

Leave a Comment