Companies House requires your limited company to keep and maintain a register of directors. Furthermore, you must make your register available for inspection at your company’s registered office.
If your register is not kept at your registered office then you must provide your Single Alternative Inspection Location (SAIL) address. In this case, you must submit the form AD02. Subsequently, if you change your SAIL address, you must notify Companies House using the form AD03. Thereafter, if you would like to move your register back to your registered office address, you may do so too. Accordingly, you complete the form AD04.
Generally, you must keep the information about each director include the following.
For person director
- Full name including any former name, if any.
- A service address.
- Home address include the country of residence.
- Business occupation.
- Date of birth.
For corporate director
- The company or the firm name.
- Its registered office or principal office.
- For EEA company, where it is registered and its registered number.
- For others, the legal form of the company or firm and the law by which it is governed and if applicable, where it was registered and its registration number.
Besides, your company must also notify your director’s details with Companies House. Additionally, you must also notify Companies House if there is any changes. This includes new director appointment and resignation as well as change of personal details.
For example, if you would like to remove a director, you complete the Companies House form TM01. On the other hand, if you would like to appoint a new director, you submit the form AP01 to Companies House. On one hand, for update of your existing director’s details, you file the form CH01. All these forms can be downloaded from Companies House website for free.
On the other hand, you must also include the latest directors information in your company’s confirmation statement. Confirmation statement is a compulsory filing and failure to do so is a criminal offence.
For one thing, you may use the standard company registers to maintain your limited company register of directors records. The registers booklet is organized into sections and the booklet is printed in A4 size.
Failure to keep the register of directors
Accordingly, there are consequences for failing to keep and maintain your register of directors. The level of fines imposed on your company is dependent on which country your company was originally incorporated.
For company registered in England and Wales
Your company and all of your directors (this includes a shadow director) and company secretary is guilty of an offence under Section 162 of Companies Act 2006 is liable on summary conviction to a fine not exceeding level 5 on the standard scale. And, for continued contravention, a daily default fine not exceeding one tenth of the greater of £5000 or level 4 on the standard scale.
For company registered in Scotland and Northern Ireland
Your company and all of your directors (this includes a shadow director) and company secretary is guilty of an offence under Section 162 of Companies Act 2006 is liable on summary conviction to a fine not exceeding level 5 on the standard scale. And, for continued contravention, a daily default fine not exceeding one tenth of level 5 on the standard scale.
In the event that you refused inspection of your register. The court may issue an order to compel you to give immediate inspection of it.