Companies House Register

You may get information about a limited company from Companies House register for free. You may do the search for limited liability partnership search as well.

Company search

You would require the company’s name or registration number, officer or director’s name to begin your search.

Companies House register published filing history

The information you may obtain from the Companies House Register include the entire filing history of the company since they were incorporated to present date.

The information you may get include the following:

  • Director’s name and date of birth (without the actual day of the birthday, you just get the month and the year of birth)
  • Director’s service address where you can contact he/she through that address.
  • Company accounts
  • Confirmation statements
  • Charges lodged
  • Share capital
  • Business activity (SIC code)

Current filing status

You would also see the company’s current status – Active or proposing to strike off.

Companies House would propose to strike off your company if your filing is not up to date, for example, your confirmation statement and/or company accounts are overdue. The required documents would be highlighted in red.

If you see a company with an active status, this means their company’s filing is up to date. They are a good standing company.

Register of interests in PLC shares

Register of interests in PLC shares is governed under Part 22 of Companies Act 2006. The law gives power to a PLC to investigate who has an interest in its issued share capital.

Therefore, your company statutory registers must include keeping and maintaining the Register of interests in PLC shares according to the Companies Act 2006.

Generally, you are required to enter the details in your Register of Interests within three days upon you received the notice imposed under section 793 of the Companies Act 2006.

  1. The fact that the requirement was imposed.
  2. The date on which it was imposed.
  3. The information received in pursuance of the requirement.

The information must to enter include:

  • Against the name of the present holder of the shares in question.
  • If there is no present holder or the present holder is not known. against the name of the person holding the interest.

Correspondingly, your register must be made up so that the entries against the names entered in it appear in chronological order.

Place of inspection

On one hands, if your Register of interests in PLC shares is not kept at your company’s registered office address. You must inform Companies House of your Single Alternative Inspection Location (SAIL) address, the address where you keep the Register. Thus, this will be the place of inspection for this register.

Accordingly, you must inform Companies House if there is any changes to your registered office address and your SAIL address.

Fail to comply

Above all, you will receive imprisonment and fines for failing to comply under Section 814(3) of the Companies Act 2006.

Imprisonment Terms

Firstly, on conviction on indictment, you will get an imprisonment for a term not exceeding two years or a fine or both.

On the other hand, on summary conviction, you will get the following the prison term and fine.

CountryPrison termThe standard scale finesIf guilty
England and WalesA term not exceeding 12 monthsA fine not more than the statutory maximumEither or both
ScotlandA term not exceeding 6 monthsA fine not more than the statutory maximum
Either or both
Northern IrelandA term not exceeding 6 months A fine not more than the statutory maximum
Either or both

Commonly, your company will also be fined if you refused the inspection request made to your company with no good reasons. In addition, you must not remove any entries in your Register of interests deliberately. It is illegal. Thus, you are liable to fines if convicted.

Register of members

Register of members is required by law to be kept and maintained. This is compulsory for every limited company registered with Companies House in the United Kingdom.

Shareholders information

Your register of members must keep details of your shareholders and this will include:

  • Shareholder’s name and address.
  • When he/she become a shareholder of your company.
  • If your shareholder ceased to hold any shares in your company, the date of this event.

Additional information for register of members

Other information about each shareholder and will need to be kept up to date include:

  • The shares held by each member.
  • Each of your share must has a number.
  • Where your company has more than one class of issued shares. The details of this.
  • The amount paid or agreed to be considered as paid on the shares of each member.
  • If your company has converted any of its shares into stock, you must give notice of the conversion to the registrar. This includes the amount and class of stock held by each member instead of the amount of shares and the particulars relating to shares.
  • In the case of joint holders of shares or stock in your company, then you must keep the names of each joint holder. For this purpose, Joint holders are regarded as a single member. Therefore, the register must show a single address.
  • In the case of your company that does not have a share capital but has more than one class of members. Then, you must keep the names and addresses of the members, a statement of the class to which each member belongs.
  • Any changes to the information set out above.
  • Information on any transfer of shares.
  • Details of allotments of new shares.
  • Details of any shares held in treasury.

Location of your register of members

Generally, you are to keep your register of members at your registered office address. If not, you must notify Companies House of the address where you keep your register. This address is called single alternative inspection location (sail address). In this circumstance, you complete the Companies House form AD02.

On the other hand, if you are to keep your register of members at your registered office and you have moved, you must also notify Companies House of your new address. In this instance, you use the form AD01.

Register of Person with Significant Control

Compulsorily, every limited company is required to disclose and keep the register of the person with significant control (PSC) and notify Companies House.

Conventionally, people use of nominee director and nominee shareholder to shadow the beneficial owners names for whatever reasons. With this PSC law came into force on 6 April 2016, beneficial owners would surface.

Generally, you must let the public inspect your register of person with significant control.

Usually, your company’s must keep the following details of your PSC.

PSC who is an individual

  1. Full name
  2. Date of birth
  3. Nationality
  4. A service (correspondence) address
  5. Usual home address
  6. Country of residence
  7. Nature of control
  8. The date on which he/she became a PSC of your limited company

PSC whom is a corporate body or legal entity

  1. Corporate or firm name
  2. Principal or Registered Office address
  3. The legal form of the entity – i.e. a partnership, a company or a trust etc.
  4. The Registrar of Companies of which the PSC registered with and its registered number given by the Registrar.
  5. Nature of control
  6. The date on which it became a PSC of your limited company.

Thereafter, you must also update any subsequent changes to your PSC particulars. At the same time, you notify Companies House with the updated information.

For example, you are to use the form PCS04, PSC05, PSC06 if you have changes in your PSC particulars.

Companies House would prompt you to submit your PSC details when come to filing your company’s Confirmation Statement, if you have not yet given your PSC details with them.

Company fines

Offences and fines under Companies Act 2006 apply to company registered with Companies House in the United Kingdom.

Companies House would impose fines or imprisonment or both if your company is guilty of an offence. For example, your company failed to deliver confirmation statement to Companies House. It is a criminal offence.

Company fines based on the standard scale fine

The fines follows the standard scale of fines of the Criminal Justice Act 1982. It is often being referred to as “the standard scale”.

The standard scale of fines for summary offences are detailed below.

Level on the scaleAmount of fine
1£200
2£500
3£1,000
4£2,500
5£5,000

Overall, failure to comply and maintain your company records according to Companies Act 2006 requirements would result of your company and your director, secretary, manager and officers in default. Thus liable to company fines.

Company records

Your company records include the following:

Companies House send reminders to your company registered office when your company filing become due. So, it is important you act on the reminders promptly.

On the other hand, if you no longer have access to mails sent to your registered office, complete and send the form AD01 to Companies House update it.

Generally, Companies House would not accept PO BOX address as a valid registered office address. Thus, your address must be a physical address. However, if you do not have a suitable address to use as your registered office, you may use an address service provider for a fee. The service provider would then forward your letters they received to your home address or anyway in the world. On the other hand, you must provide proof of identity and proof of address documents to satisfy their due diligence check.

Register of charges

Limited company must keep and maintain a Register of charges as required by law. You must make your company register available for inspection when a request to inspect the register has been made.

Information to keep in Register of Charges

The information and documents you must keep in your company register include:

  • All charges specifically affecting your company’s property.
  • All floating charges on the whole or part of your company’s assets or undertaking.
  • A description of your company’s assets charged
  • The amount of charge
  • The name of the person entitled to the charge
  • Copies of any instruments giving a mortgage or other charge over your company.

Register your charges with Companies House

Your company must register a charge or a mortgage within 21 days with Companies House. Otherwise, your company commit an offence thus you are liable to a fine.

Creditors and shreholders

The purpose of your register of charges is to give your unsecured creditors and other person giving credit to your company can see what part of your company’s property is already charged.

For this reason, your shareholders and creditors are entitled to inspect your register free of charge. Whereas, for any other person may inspect your register for a fee prescribed.

Location of your register

Typically, your register of charges is kept at your company’s registered office address. However, if you keep your register somewhere else then inform Companies House. Thus, you submit the Single Alternative Inspection Location (SAIL) form specifying the location of your register.

Register of directors interest in shares and debentures

Your company must keep and maintain a Register of directors’ interest in shares and debentures. This applies to every company registered with Companies House in the United Kingdom.

Generally, the register of directors’ interest in shares and debentures is a record of the extent to which your directors have invested personal wealth in the company and their dealing in securities. Why you must keep and maintain this register? Because your other shareholders would be interested to know.

Definition of interest

The meaning of interest in the context under the UK company law are:

  • Interest under a trust.
  • Interest owned by a company in which the director owns one-third of the voting rights.
  • Entitlement to exercise any rights in shares.

For this purpose, the interests of your directors’ spouses and their infant children and your shadow directors are included. Consequently, your register must keep both acquisitions and disposals of by sale or assignment. In addition, if your director has to the rights to exercise share options, this as well.

Location of your the register of directors interest in shares and debentures

Usually, the Register of directors’ interest in shares and debentures is kept your company’s registered office address. However, if your register is kept at a different address, your company must notify the Registrar of Companies of this. In this case, you must submit the Companies House form AD02. This address is called the SAIL address.

On the other hand, the register must be made available at your Annual General Meeting. Even though it is not mandatory for your company to disclose whom is the ultimate controlling party of your company. However, you must disclose the person with significant control or influence to Companies House. You must include this information in your Confirmation Statement.

Minutes of meetings

Minutes of meetings for your company’s Annual General Meetings, often referred to as AGM, must be noted and kept with your company registers.

The minutes should record decisions made on various issues discussed during the AGM. The chairman should sign the minutes at the end of the meeting or in the next meeting.

Your shareholders (members) are entitled to see the minutes at the end of the meetings without charge and on payment of a small fee to receive copies.

The minutes should be in a form, whether paper or electronic, that is not vulnerable to changes after the event. It is suggested that they are bound copies rather than loose leaf pages.

Register of debenture holders

Company must keep and maintain a Register of debenture holders when your company issue a debenture. In addition, this register must be made available for inspection at your company’s registered office. If it is not kept there, then inspection would be at your single alternative inspection location (SAIL) address.

Right to inspect the register of debenture holders

Generally, any person can inspect your Register of debenture holders under section 744 of the Companies Act 2006. The person must made the request to your company. Accordingly, the person must provide the following information.

  1. He/she must provide his name and address.
  2. The name and address of the person responsible for making the request if it is on behalf of the organisation.
  3. The purpose for which the information is to be used.
  4. if the information is going to be shared with any other person, then you must provide the following.
    • The person’s name and address
    • The name and address of that individual responsible for receiving the information on behalf, if it is an organisation.
    • How the information will be used and the purpose. For disclosure under S.744 (4) of the Companies Act 2006.

Comply with request

Your company must response to the request within 5 working days. You have the options. You either comply with the request or you apply to court for refusal of compliance. Correspondingly, you must inform the person if you are making a court application.

Secretary duties

The duties of a Company secretary are not specified by law but are usually detailed in the employment contract. No special qualification is required to hold the secretary position in a private limited company.

However, in a public limited company, the secretary must hold certain qualifications as specified in the Companies Act.

The main duties of a company secretary are that of responsible for maintaining the statutory company registers such as filing relevant forms with Companies House within stipulated dateline. This include:

  1. Submit Confirmation statement to Companies House within 14 days
  2. Ensure company accounts are filed with Companies House on time. For a private limited company, your accounts must be delivered within 9 months after the accounting year end and for a public limited company, your accounts must be filed within 6 months after their accounting year end.
  3. Send copies of resolutions and agreements to Registrar of Companies.
  4. Prepare and submit relevant Companies House forms for any changes in appointment or resignation of directors and company secretary, update registered office address and registered a charge with Companies House and so on.
  5. Maintain and update company registers
  6. Notify directors, members and auditors of meetings
  7. Prepare and keep copies of minutes of meetings
  8. Supply copies of company accounts to people entitled to receive them such as company directors, debenture holders, shareholders and every person who is entitled to receive your company accounts.
  9. Custody and keep safe of company seal
  10. Ensuring people entitled to do so can inspect the company registers.

Under the Companies Act 2006, a private limited company now no longer required to appoint a company secretary. This means that the duties of maintaining your company statutory registers are the responsibility of your company directors.

This further simplified the process of incorporating a private limited company. All that required to incorporate a limited company is a single person who can be the sole director and sole shareholder.

If your existing company resigns, you must file the Companies House form TM02 with Companies House and for new secretary appointment, you submit the form AP03.

12

Subscribe to our Blog

Enter your email address to subscribe to this blog and receive notifications of new posts by email.

Join 10 other subscribers.

Concise Accountancy

Registered as auditors in the United Kingdom by the Association of Chartered Certified Accountants. Company no. 06781243. VAT no. GB 970543023. Registered office at 85 Great Portland Street London W1W 7LT United Kingdom.

© 2019 Concise Accountancy - All Rights Reserved