New companies house forms

New companies house forms

With effect from 1 October 2009, the Companies Act 2006 requires limited company to use the new companies house forms for filing information with Companies House.

Companies House will reject your company’s Confirmation Statement if you have changed your company details but no relevant form was filed for the change.

For example, you have recently changed your company registered office address to your home address and you specify your home address as your company registered office address in your confirmation statement but companies house records have your old registered office address and did not receive the form AD01 from you.

New form referencePurpose of filing
AA01Change of Accounting Reference Date
AD01Change of Registered Office Address
AD02Register your sail address
AD03Change of sail address
AD04Change of location of your company records to the registered office
AP01Director Appointment
AP02Corporate Director Appointment
AP03Secretary Appointment
AP04Corporate Secretary Appointment
CH01Change of Directors Particulars
CH02Change of Corporate Directors Particulars
CH03Change of Secretary Particulars
CH04Change of Corporate Secretary Particulars
TM01Directors Resignation or Removal
TM02Secretary Resignation or Removal
PSC01Give notice of individual person with significant control
PSC02Give notice of relevant legal entity with significant control
PSC03Give notice of other registrable person with significant control
PSC04Give notice of change of details for person with significant control
PSC05Give notice of change of details for relevant legal entity with significant control
PSC06Give notice of change of details for other registrable person with significant control
PSC07Give notice ceasing to be an individual person with significant control
PSC08Give notice of PSC statement
PSC09Give notice of update to PSC statement
Company director and secretary

Company director and secretary

Your limited company must keep and maintain company registers for your company officers. Your company officers registers include the following:

Register for directors

This will contain details of all your company directors whether an individual or corporate directors. This register will exclude the individual director’s home address unless the director’s home address is also given as the director service address.

Register for directors’ residential address

This register is kept private and confidential and not for public inspection.

Register for company secretary

This register is required only If your limited company has appointed a company secretary. Under the Companies Act 2006, this appointment is optional.

Any movements within your limited company officers structure whether appointment, resignation or changes of their personal details, your respective registers must be updated.

Companies House must also be informed of any changes to your company’s officers. Appropriate Companies House forms must be sent to Companies House within 14 days of the change.

The Companies House forms are listed below:

Form referenceFiling purpose
AP01To appoint a director
AP02To appoint a corporate director
AP03To appoint a company secretary
AP04To appoint a corporate secretary
CH01Change of director’s personal details
CH02Change of corporate director’s particulars
CH03Change of company secretary’s details
CH04Change of corporate secretary’s details
TM01Company Director resignation
TM02Company secretary termination

If the information sent to Companies House does not match Companies House existing records, they may choose to accept your companies house forms but mark it as inconsistent with the public register until you corrected your filing.

The changes in your company officers must also be included when filing your confirmation statement.

SIC codes

SIC codes

Your limited company must specify a SIC code when completing your Confirmation Statement for submission with Companies House. You must choose the SIC code that closely match your company’s business activities.

What is SIC codes?

SIC stands for The United Kingdom Standard Industrial Classification of Economic Activities. The SIC code is a pre-defined 5 digits numbers used in categorisation of UK businesses’ trading activities. Companies House works closely with the Office of National Statistics to collect statistical data for governmental analysis purposes.

Specify your company’s business activities

Your limited company can have more than one business activities.
Select the SIC codes that closely match your business trading activities when completing your Confirmation statement.

Take extra care when specifying your SIC codes if you are submitting your Confirmation statement using the forms CS01 and CS01 additional information page Part 1- Part 5. The latest version of SIC codes ( the SIC version 2007) must be used otherwise your Confirmation statement will be rejected if the old SIC codes were used.

The SIC codes selection options in the web filing service is updated with the latest SIC codes, the version 2007. It is recommended to file your Confirmation statement online if possible.

For examples, a dormant company must use the SIC code 99999 and for non-trading company, the SIC code is 74990.

You may get a latest version of the SIC codes from Companies House.

If you are unable to find suitable SIC code that closely match your principal business activity, you must provide brief description of your trading activity in your Confirmation statement under additional information page Part 1 to Part 5 form.

Register for Person with Significant Control (PSC)

Register for Person with Significant Control (PSC)

What is register for Person with Significance Control (PSC) ?

Your limited company is required to register the particulars of the person with significant control (PSC) of your company in your company register.

Use of nominee director and nominee shareholder to avoid the beneficial owners names being registered with Companies House are no longer effective with the PSC law came into force since 6 April 2016.

Your company must keep a register of your PSC and also submit your PSC details with Companies House.

Your company’s Register for PSC must be made available for inspection upon application by the public. Your company’s must keep the following details of your PSC.

PSC who is an individual

  1. Full name
  2. Date of birth
  3. Nationality
  4. A service (correspondence) address
  5. Usual home address
  6. Country of residence
  7. Nature of control
  8. The date on which he/she became a PSC of your limited company

PSC whom is a corporate body or legal entity

  1. Corporate or firm name
  2. Principal or Registered Office address
  3. The legal form of the entity – i.e. a partnership, a company or a trust etc.
  4. The Registrar of Companies of which the PSC registered with and its registered number given by the Registrar.
  5. Nature of control
  6. The date on which it became a PSC of your limited company.

Any subsequent changes to your PSC personal particulars, your PSC registers must be updated and the changes also be registered with the Registrar of Companies.

Companies House would prompt you to submit your PSC details when come to filing your company’s Confirmation Statement, if you have not yet given your PSC details with them.

Single Alternative Inspection Location – SAIL

Single Alternative Inspection Location – SAIL

What is SAIL?

SAIL stand for the Single Alternative Inspection Location. SAIL was brought in under the Companies Act 2006 which took effect from 1 October 2009. The purpose of SAIL is for your company to provide Companies House with the address of where your company records and registers are kept if it is not kept at your company’s registered office address.

Today, many businesses are run from home and the owners would not want to use their home address as their company registered office as this address is for public record.

They signed up for registered office address services of company formation agents or using their accountants’ office address and they keep their company records and registers at their homes or at other addresses.

Register SAIL address with Companies House

The UK company law requires your company to disclose the address where your company keep your records and registers. Each limited company is allowed only one SAIL address. If it is the first time you are notifying Companies House of your SAIL address, you are require to submit Form AD02.

Change of SAIL address with Companies House

Should there be any changes to your SAIL address, for example, you are no longer working from home, you moved to an office and you intend to keep your company records and registers there then you are require to file Form AD03 informing Companies House of the change of your SAIL address.

Company registers moved back to Registered office address

If you moved your company records and registers back to your company registered office, the form you require to submit with Companies House is Form AD04.

Your confirmation statement

Changes to your company’s registered office and SAIL address must also be included in your company’s confirmation statement. If you require help with filing your company’s Confirmation statement with Companies House, our accountants are more than happy to assist you. Failure to submit your confirmation statement with Companies House may result your company being struck off.

Change your company registered office address

Change your company registered office address

If you are no longer able to access mails sent to your company registered office address, you must change your company registered office address with Companies House.

Under the UK company law, a limited company must at all times have a valid registered office address to which all formal letters and legal notices can be sent there.

Companies House and HM Revenue and Customs send all of their correspondences to your company’s registered office address only. Therefore, you must ensure your company registered office address is up to date and all mails can reach you.

How to change your company registered office address?

You may change your company registered office address by submitting form AD01 to Companies House within 14 days.

After you changed your company registered office address

You must also update your company’s registered office address on your company official stationery including letterhead, websites and any formal correspondences.

When filing your confirmation statement your new registered office address shall be presented instead of the old address.

It is also advisable to contact HMRC to inform them of your company’s new registered office address. This is because even though the change of your registered office address has been registered with Companies House but Companies House will not inform HMRC of the change automatically, they are separate governmental bodies.

Company name

Company name

If your company has recently changed it business names with Companies House and the certificate of Incorporation on Change of Name has been issued by the Registrar of Companies to your company, when comes to filing your company’s Confirmation statement, you have to know which names to put on your confirmation statement if you are doing the paper filing.

If you file your confirmation statement online, Companies House online filing system would have captured your correct company names.

Whether to put the old company names or the new ones on your company confirmation statement, it is dependent on the date of your confirmation statement and also the date printed on the certificate of incorporation on change of name.

Basically, the company names to pencil down is the company legal name as at the confirmation statement date.

Take an example, your confirmation statement date is 18 January 2019 and you changed your company name from EXCEL SERVICE LTD to BEST IN TOWN LTD. You received the certificate of change of name with BEST IN TOWN LTD from Companies House on 28 January 2019, in your confirmation statement the company name to be put on is EXCEL SERVICE LTD.

Change of your company names does not alter the company number.

Person with Significant Control – PSC

Person with Significant Control – PSC

The UK company law requires every limited company to disclose the PERSON with SIGNIFICANT CONTROL (PSC) behind your company with Companies House.

The PSC is anyone in your company who meets one or more of the conditions listed in the legislation. He/she is someone who:

1) Owns more than 25% of the company’s shares
2) Holds more than 25% of the company’s voting rights
3) Holds the right to appoint or remove the majority of directors
4) Has the right to, or actually exercises significant influence or control
5) Holds the right to exercise or actually exercises significant control over a trust or company that meets one of the first four conditions

The PSC’s names would be published in Companies House website. Where a nominee shareholder or a nominee director is used for your limited company for whatever reasons, the PSC in the case would be the person the nominee is representing in your limited company.

The PSC’s particulars are required to be registered with Companies House using the relevant Companies House forms. Also, your PSC details are to be included when filing your Confirmation statement with Companies House.

Beside filing your confirmation statement, your company must also submit company accounts with Companies House at the end of each accounting year end.

February 2019

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