Confirmation Statement for dormant company

Confirmation Statement for dormant company is compulsory for company registered with Companies House in the United Kingdom.

Your company is classified as a dormant company under the Companies Act 2006 if there is no significant transactions during the financial period.

You have 14 days to deliver your Confirmation Statement for your dormant company with the Registrar of Companies from the specified due date given by Companies House.

First time submit Confirmation Statement

First time filing your Confirmation Statement required a bit of due diligence to ensure the information given to Companies House for public record is complete and accurate as at the date of your Confirmation Statement.

You must provide the following information with Companies House:

  • Who is the Person with Significant Control for your dormant company.
  • Your company name and registration number must match your certificate of incorporation or your certificate of change of name issued by Companies House.
  • The SIC code for a dormant company is 99999.
  • Shareholder’s particulars
  • Statement of capital detailed the class of share and number of shares allotted.

If there is changes to your company director or secretary or Registered office or Single Alternative Inspection Location (SAIL) from the date of incorporation or last annual return date, separate Companies House forms must be delivered before filing your Confirmation Statement.

Nothing has changed since last Confirmation Statement

If there is no changes to your company’s details since the last Confirmation Statement date. You only need to confirm that fact by filing the form CS01, physically signed and dated by your company director or secretary if filed on paper.

If you are submitting your Confirmation Statement using the webfiling service, you would require your company’s authentication code. The code is the electronic equivalent of your company director’s or secretary’s signature.

Confirmation statement fee

There is a fee payable to Companies House for filing your Confirmation Statement CS01 form. £40 for paper filing and £13 for online filing.

SIC code

Your limited company must specify a SIC code when completing your Confirmation Statement for submission with Companies House. You must choose the SIC code that closely match your company’s business activities.

What is SIC codes?

SIC stands for The United Kingdom Standard Industrial Classification of Economic Activities. The SIC code is a pre-defined 5 digits numbers used in categorisation of UK businesses’ trading activities. Companies House works closely with the Office of National Statistics to collect statistical data for governmental analysis purposes.

Specify your company’s business activities

Your limited company can have more than one business activities.
Select the SIC codes that closely match your business trading activities when completing your Confirmation statement.

Take extra care when specifying your SIC codes if you are submitting your Confirmation statement using the forms CS01 and CS01 additional information page Part 1- Part 5. The latest version of SIC codes ( the SIC version 2007) must be used otherwise your Confirmation statement will be rejected if the old SIC codes were used.

The SIC codes selection options in the web filing service is updated with the latest SIC codes, the version 2007. It is recommended to file your Confirmation statement online if possible.

For examples, a dormant company must use the SIC code of 99999 and for non-trading company, the code is 74990.

You may get a latest version of the SIC codes from Companies House.

If you are unable to find suitable SIC code that closely match your principal business activity, you must provide brief description of your trading activity in your Confirmation statement under additional information page Part 1 to Part 5 form.

How to request authentication code

How to request your company’s authentication code from Companies House is easy.

The authentication code is a 6 character password made up of the combination of alphabets and numbers. The code is the equivalent of your company’s director or company secretary’s signature and it is linked to your company’s number. Please keep safe of the code.

You can use this code to submit your confirmation statement and company accounts online.

Forgot your authentication code

You may request your authentication code from Companies House. If you have forgotten your code.

Do it online.
  1. Sign in to Companies House web filing.
  2. Enter the email address and your password you registered for web filing service.
  3. Then, you will be directed to the sign in to a company page.
  4. You will see the link “request an authentication code” above the sign in blue button. Click on it.
  5. You will be directed to Request an authentication code page.
  6. Step 1 : Select where your company was incorporated. Enter your company number then click the continue button.
  7. Step 2: Review your company information displayed to make sure it is correct. Your company registered office will be displayed there. if it is correct then you click on the request code button.

Companies House will send your authentication code to your company registered office within 5 working days. If you did not receive the code after 5 working days, contact Companies House.

How to complete Confirmation Statement

How to complete Confirmation Statement CS01 form for Companies House. You may submit your CS01 form online using Companies House webfiling service or deliver on paper by post.

The Confirmation statement replaces the annual return filing.

Check that you have completed your confirmation statement correctly before sending it off to Companies House. If you are doing it online, there is a built in check to prompt you if you have omitted certain information on your form.

More details check is required on filing CS01 form on paper.

Companies House will return your confirmation statement form if they find the information provided is incorrect or incomplete.

Tips to help you

Company name and number

Make sure your company name and incorporation number match the information on Companies House website.

Business activity

You have provided the description of your company’s principal business activity and specify a SIC code. Choose the SIC code closely described your company’s business activity.

Registered office

The address entered in your confirmation statement CS01 form must match the registered office address held by Companies House.

If you are changing your company’s registered office address, you must complete the form called AD01 and send in together with your confirmation statement form.

Statement of capital

You must provide Shareholders details, classes of shares together with the voting right attached to each share.

Company directors and secretary

If there were changes in your company officers since the last confirmation statement date and you have not yet informed Companies House, you must fill in the appropriate forms below.

  • Use form AP01 if new director was appointed.
  • Use form CH01 if there was changes to director’s personal details.
  • For corporate director’s appointment, please use form AP02 and changes in details please use the form CH02.

Person with significant control (PSC)

You must disclose person with significant control of your company and update Companies House if there were changes during the pats 12 months.

Finally you must sign your confirmation statement form and enclosed the correct filing fee.

Letters return to sender

Companies House send reminders and letters to your company’s registered office address, your letters would be returned to sender if you no longer occupying at the property or the current occupier marked your letters “return to sender” and send it back to Companies House.

Address service providers

If you are using a registered office address provided by an address service provider such as company formation agents. Your letters would be returned to sender if your company did not renew your address services on time. To avoid your letters return to sender, do renew your address service on time with them.

Moved to new office

You have 14 days to inform Companies House of your new office address by submitting the Companies House form AD01 if this new office address would also be your official registered office address. Ensure you make arrangement to access mails sent to your old registered office address until your new office address registered with Companies House. You can check this by contacting Companies House.

Change your registered office

You may change your company’s registered office address online or on paper.

You would require your company’s authentication code to submit your Companies House form AD01.

Alternatively, you may submit your form AD01 on paper, your director or company secretary must sign and date the form and send your form to Companies House.

Registered office address

Your registered office address must be in the United Kingdom. For example, if your company was incorporated in England, your new registered office address must be situated in England and it cannot be an address in Scotland or Northern Ireland.

The address must not be a PO Box address. It must be a physical address. Remember that if you would like to use your home address as your registered office, it will appear on Companies House website and anyone can see it. If you do not want your home address appear on the public register, consider using an address service provider’s services.

Annual return

Limited company and limited liability partnership (LLP) must submit annual return with Companies House if your return filing deadline is 30 June 2016. You would have 28 days to file it.

The official cut off date is 30 June 2016.

Annual return provides a snapshot of your company and LLP information registered with Companies House once every 12 months.

Confirmation statement

After 30 June 2016, you must submit Confirmation Statement instead of annual return. You have 14 days to submit your Confirmation Statement with Companies House either online using the web filing service or on paper with the form CS01.

Confirmation statement requires your company and LLP to review and confirm the details registered with Companies House are still valid and correct. If there is any changes during the 12 months, this must be communicated with Companies House by filing relevant Companies House forms with them.

Person with significant control (PSC)

You are required to provide information of People with Significant Control (PSC) when submitting your confirmation statement. This is not required in filing your annual return.

Reminders to your registered office

Companies House will send filing reminders to your company and your LLP’s registered office address. If you no longer have access to mails sent to your registered office address, you must change to an address where you could access your mails sent there.

You must inform Companies House of your new registered office address.

Check before filing your Confirmation Statement

Check before filing your confirmation statement to make sure changes in your company details within the last 12 months have been communicated with Companies House since the anniversary of your company or the date of the last confirmation statement filed.

The Confirmation statement replaces the annual return filing.

Confirmation statement reminders

Companies House will send reminders to your company registered office address a few weeks before your confirmation statement filing due date. Your company director will also receive a copy of the reminders send to his/her director service address.

Companies House reject Confirmation Statement

Generally, information on your confirmation statement should match the information of your company officers and details already registered with Companies House.

Companies House will reject your confirmation statement if the information on your statement do not match their record or incomplete or incorrect.

In some circumstances, Companies House may accept your confirmation statement if the information you provided is complete but does not match their records. In this situation, they may MARK your confirmation statement as inconsistent with the public register. The message is prominently displayed on Companies House website and anyone interested in your company record is able to see it. The message will be removed once the inconsistency is rectified.

Changes to report before filing confirmation statement

Changes such as change in your business activity and your shareholders can be updated by completing the confirmation statement CS01 part 1 to part 4 form.

You must complete and submit the relevant Companies House forms before you submit your confirmation statement for the following changes within your company.

Update information held at Companies HouseCompanies House forms to submit
If you moved your company registered office address to other address during the 12 monthsAD01
To register details of your new company director and secretary.AP01, AP02, AP03, AP04
To provide updated home address or legal name change or service address of your company director or secretary.CH01, CH02, CH03, CH04
To remove the name of your company director or secretary already resigned from office.TM01, TM02
To inform Companies House where you keep your company registers (statutory books) if it is not at your registered office. This address is also known as SAIL (Single Alternate Inspection Location).AD02, AD03, AD04
If you issue new shares during the 12 monthsSH01
If there is a change to your company’s total share capitalA statement of share capital

Confirmation statement CS01 forms

Confirmation Statement CS01 is a statement confirming your company details registered with Companies House are still valid after 12 months and if there is any changes during the 12 months period to report.

Your company is required to submit your confirmation statement with Companies House every 12 months or at anniversary of your company being incorporated.

You may submit your confirmation statement using the web filing service or by post to Companies House.

There are two parts of Confirmation Statement forms:

  1. Confirmation statement CS01
  2. Confirmation statement CS01 (Part 1 to Part 4)

1. Confirmation statement CS01

If there is no changes to your company’s details already registered with Companies House then you only require to send this confirmation statement CS01 form and ignore the part 1 to Part 4 form.

Company name and number

Make sure your company name and incorporation number entered on your CS01 form match exactly with your certificate of incorporation.

Confirmation date

The date to put on your Confirmation statement form is the due date for filing your statement with Companies House. If you do not know your Confirmation statement filing due date. You may check your filing due date on Companies House website.

Do not forget to pay the statutory filing fee payable for filing your confirmation statement with Companies House. The fee for paper filing is £40 and file online is £13.

2. Confirmation statement CS01 (Part 1 to Part 4)

You must complete this Confirmation statement CS01 part 1 to part 4 form if there were any changes to your company details already registered with Companies House within the last 12 months.

Part 1 – Standard industrial classification (SIC) code change

Part 2 – Statement of capital change

Part 3 – Trading status of shares and exemption from keeping a register of people with significant control (PSC)

Part 4 – Shareholder information change

You may Contact Companies House if you have any questions on filing your confirmation statement or contact us if you require help with filing your confirmation statement.

What is confirmation statement

Confirmation statement replaces the annual return filing.

Limited company registered with Companies House are legally required to deliver Confirmation Statement with the Registrar of Companies at least once every 12 months.

Confirmation Statement is a snapshot of general information about your company director, secretary, registered office address, shareholders and share capital and so on.

Confirmation Statement is a separate document to that of your company accounts.

You may submit your Confirmation Statement using the Companies House web filing service or by submitting paper form CS01. There is statutory filing fee payable to Companies House.

Information is require for filing your Confirmation Statement

  • Your limited company name
  • Your Company number. This is the number given by Companies House and can be found in your certificate of incorporation.
  • The date to which your confirmation statement is made up, often this is referred to as the made up date. The made up date is usually the anniversary of the incorporation of your company or the date of previous confirmation statement submitted with Companies House.
  • Your company’s business activity. choose the SIC code closely describe your company business activity.
  • Type of your company whether it is a private limited company or public limited company.
  • Your company’s Registered office address. This address must be kept up to date at all times as all legal notices and statutory mails from Companies House and HM Revenue and Customs will be sent there.
  • The address where you keep your company statutory books if it is not kept at your company registered office. You must provide SAIL (Single Alternate Inspection Location) address.
  • Details of person directors and corporate directors.
  • State whether the shares of your company has been traded in the regulated market.
  • A statement of capital
  • Details of shareholders.

Fines for failed to submit Confirmation statement

Companies House will issue fines to your company for failed to submit your confirmation statement. Your company has 14 days to submit your confirmation statement with Companies House. You can do it online or you can submit the form CS01 by post.

It is a criminal offence for deliberately not submit your confirmation statement with Companies House. Companies House would usually send reminders to your company’s registered office when your confirmation statement is due for filing.

Confirmation statement fines

Section 853L of the Companies Act 2006 outlined the fines payable if your company is guilty of an offence and is liable on summary conviction.

CountryFines
England and WalesTo a fine, and, for continued contravention, a daily default fine not exceeding the greater of £500 and one-tenth of level 4 on the standard scale;
ScotlandTo a fine not exceeding level 5 on the standard scale and, for continued contravention, a daily default fine not exceeding one-tenth of level 5 on the standard scale.
Northern IrelandTo a fine not exceeding level 5 on the standard scale and, for continued contravention, a daily default fine not exceeding one-tenth of level 5 on the standard scale.

The daily default fines for failed to submit your confirmation statement can be expensive.

Your company directors, secretaries and any other officers must show that they have taken reasonable steps to avoid continued failing to submit your confirmation statement.

Contact us if your require help with taking care of your company’s confirmation statement.

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