SIC code

Your limited company must specify a SIC code when completing your Confirmation Statement for submission with Companies House. You must choose the SIC code that closely match your company’s business activities.

What is SIC codes?

SIC stands for The United Kingdom Standard Industrial Classification of Economic Activities. The SIC code is a pre-defined 5 digits numbers used in categorisation of UK businesses’ trading activities. Companies House works closely with the Office of National Statistics to collect statistical trading data for governmental analysis purposes.

Your company’s business activities

Your limited company can have more than one business activities.
Select the SIC codes that closely match your business activities when filling in your Confirmation statement.

For example, you may two main business activities under your company. Say, interior design service and letting of your own property. Your codes can be 74100 for specialised design activities and 68209 for Other letting and operating of own or leased real estate.

New SIC code has 5 digits

Companies House will reject your Confirmation Statement if you use the outdated SIC codes. The latest version is called SIC code version 2007.

It is recommended to file your Confirmation statement online if possible because the SIC codes in the Companies House’s web filing service is the updated version of the codes.

For examples, a dormant company must use the SIC code of 99999 and for non-trading company, the code is 74990.

Old SIC codes has 4 digits

If you are looking at 4 digits SIC codes list then you know it is not the latest version codes.

Take the same examples above, a dormant company under the old code would have a code read 9999 and the new code is 99999. For a non-trading company, the old code was 7499 and the new code is 74990.

Convert old SIC to new SIC code

Let say, your current business activity is buying and selling your own property for a profit. The code to use under the old code is 7012 for buying & sell own real estate.

When filing your confirmation statement using the 2007 version of SIC codes, you would choose the code 68100 with the description buying and selling of own real estate.

Another example for you. If your company was setup to manage residential property, the old code was 9800 for residents property management and the new code is 98000 with the exact same description.

Describe your trading activity

If you are unable to find suitable SIC code that closely match your principal business activity, you must provide brief description of your trading activity in your Confirmation statement CS01 part 1 form.

Confirmation statement fines

Companies House will issue fines to your company if failed to submit your confirmation statement. Your company has 14 days to submit your confirmation statement with Companies House. You can do it online or you can submit the form CS01 by post.

Criminal offence

It is a criminal offence for deliberately not submitting your confirmation statement with Companies House.

Unacceptable excuses

Companies House would usually send reminders to your company’s registered office when your confirmation statement is due for filing. There is no excuse that you are not aware the filings are overdue.

The only time you missed all the Companies House reminders would be that your registered office address no longer valid. You have not informed Companies House of this fact or provide a valid registered office address.

This is still not an excuse because the company law says it is the director’s responsibility to update Companies House if there is any change to your registered office address. The form to file is AD01 in this situation.

Losing your company authentication code as an excuse you are not able to do your filing is not acceptable. This is because you can request the code again from Companies House. Also, you have the option to file the Companies House forms on paper.

Confirmation statement fines

Section 853L of the Companies Act 2006 outlined the fines payable if your company is guilty of an offence and is liable on summary conviction.

CountryFines
England and WalesTo a fine, and, for continued contravention, a daily default fine not exceeding the greater of £500 and one-tenth of level 4 on the standard scale;
ScotlandTo a fine not exceeding level 5 on the standard scale and for continued contravention, a daily default fine not exceeding one-tenth of level 5 on the standard scale.
Northern IrelandTo a fine not exceeding level 5 on the standard scale and for continued contravention, a daily default fine not exceeding one-tenth of level 5 on the standard scale.

Consequently, the daily default fines for failed to submit your confirmation statement can be expensive.

Above all, your company directors, secretaries and any other officers must show that they have taken reasonable steps to avoid continued failing to submit your confirmation statement.

Contact us if your require help with taking care of your company’s confirmation statement.

Dissolve your company

If you no longer want to keep your company, you may apply to Companies House to have it dissolved so that you no longer obliged to file Confirmation statement. The dissolution process take two months to complete provided there is no objections from any parties.

All the directors must sign the DS01 form and your company must have ceased trading for at least three months. All your creditors and shareholders must be notified of this intention to strike off the company from the register.

Even more company dissolution cannot be used as a mean to avoid debts. Your dissolution process would be on hold if there is any objections and Companies House would make contact with your directors.

Confirmation Statement for dormant company

Confirmation Statement for dormant company is compulsory for company registered with Companies House in the United Kingdom.

Your company is classified as a dormant company under the Companies Act 2006 if there is no significant transactions during the financial period.

You have 14 days to deliver your Confirmation Statement for your dormant. Both your confirmation statement date and filing due date are prominently published on Companies House website.

First time submit Confirmation Statement

First time filing your Confirmation Statement required a bit of due diligence to ensure the information given to Companies House for public record is complete and accurate and still valid as at the date of your Confirmation Statement.

You must provide the following information with Companies House:

  • Who is the Person with Significant Control for your dormant company.
  • Your company name and registration number must match your certificate of incorporation or your certificate of change of name issued by Companies House.
  • The SIC code for a dormant company is 99999.
  • Shareholder’s particulars,
  • Statement of capital detailed the class of share and number of shares allotted.

Changes to your company information

Any changes to your company’s information from the date of incorporation or your last annual return date or your last confirmation statement date, relevant Companies House forms must be delivered before or at the same time filing your Confirmation Statement.

For examples, if you have changed your registered office address from your home address to an address service provider you would require to deliver the form AD01 with Companies House. You can file the AD01 online or on paper.

You may also require to file the form AD02 if you continue to keep your company registers at your home address. The form AD02 is to register your home address as your SAIL address. However, you do not have to file the form AD02 if your company registers would be kept at your company’s registered office address.

You can change your director’s personal information with Companies House by filing the form CH01. Whilst use the form TM01 to remove a director and the form AP01 to appoint a new director.

Another change could be that when your dormant company was setup a secretary was appointed and you are using a nominee service. The appointment of secretary for a private limited company is now optional. You can remove your company secretary by filing the form TM02.

Nothing has changed since last Confirmation Statement

If there is no changes to your company’s information since your last Confirmation Statement date. You would only need to confirm this fact by filing the confirmation statement main form CS01, If you are filing the CS01 on paper, your company director or sectary must sign and date the form.

You would require your authentication code if you are filing your Confirmation Statement online. The code is the electronic equivalent of your company director’s or secretary’s signature.

Confirmation statement fee

There is a fee payable to Companies House for filing your Confirmation Statement CS01 form. £40 for paper filing and £13 for online filing. You have the options to pay by Paypal, UK debit cards or credit cards.

Dormant company account

Other document your dormant company must file with Companies House other than Confirmation Statement is the dormant account. There is late filing penalty for late filing of your dormant account late even just by one day.

You may file your dormant account online, again to do this you would require your authentication code again or you may deliver your dormant account on paper in this case your director must sign and date it.

HM Revenue and Customs and CT600

Even though your company is dormant, you must inform HM Revenue and Customs that your trading status is dormant so that they could update your company’s record accordingly and would not chase you to file CT600.

You will get late filing penalty for failing to deliver your CT600 to HM Revenue and Customs on time.

Use your Unique Tax Reference number when you write to HM Revenue and Customs about your trading status.

No longer want to keep your dormant company

You may apply to Companies House to dissolve your dormant company if you no longer want to keep it. The dissolution process will take about two months to complete.

You would no longer require to file any documents with Companies House after your dormant company has been dissolved. No more company accounts or confirmation statements.

Once your company is voluntarily dissolved, you may not restore your company through administrative restoration after this. You must restore your company through court process and this can be expensive and time consuming process.

Consider carefully how important is it your company name to you. Anyone can take over your company name by registering it with Companies House as a new company after dissolution. This includes your future competitors.

How to complete Confirmation Statement

How to complete Confirmation Statement CS01 form for Companies House. You may submit your CS01 form online using Companies House webfiling service or on paper by post.

The Confirmation statement replaces the annual return filing.

File Confirmation statement CS01 online

You would require your company authentication code to be able to file online. You follow on screen instructions to complete your CS01.

The online CS01 form populate your company information already on Companies House record. All you have to do is to check if the information is still valid. If there was changes since your last confirmation statement date, you would be able to file the relevant Companies House form straight away.

Say you have appointed a new company director, you would be able to file your AP01 form and the new director’s appointment will be updated on your CS01 form. It is that simple.

Likewise if certain compulsory information is omitted from your CS01 form, for example, if you have not yet submitted your Person with Significant Control (PSC) particulars, the system will prompt you to enter the information and it would not allow you to submit the CS01 form until you do.

Before you click submit, you must tick the box to declare all the information is accurate to the best of your knowledge. You would have to pay the statutory filing fee of £13 to Companies House online to complete your filing. Companies House will email you to confirm receipt of your submission and also to confirm if your filing has been accepted or rejected.

File CS01 on paper

More manual check is required when you file your Confirmation statement on paper.

Companies House will return your confirmation statement form if the CS01 form is incomplete and the information is incorrect. This is likely to happen if you put your new registered office address on your CS01 form but you did not file your AD01 form to change your registered office address with Companies House at the same time or beforehand.

Tips to help you

Company name and number

Make sure your company name and incorporation number match the information on Companies House website.

Business activity

You have provided the description of your company’s principal business activity and specify a SIC code. Choose the SIC code closely described your company’s business activity.

Registered office

The address entered in your confirmation statement CS01 form must match the registered office address held by Companies House.

If you are changing your company’s registered office address, you must complete the form called AD01 and send in together with your confirmation statement form.

Statement of capital

You must provide Shareholders details, classes of shares together with the voting right attached to each share.

Company directors and secretary

If there were changes in your company officers since the last confirmation statement date and you have not yet informed Companies House, you must fill in the appropriate forms below.

  • Use form AP01 if new director was appointed.
  • Use form CH01 if there was changes to director’s personal details.
  • For corporate director’s appointment, please use form AP02 and changes in details please use the form CH02.

Person with significant control (PSC)

You must disclose person with significant control of your company and update Companies House if there were changes during the pats 12 months.

Finally you must sign your confirmation statement form and enclosed the correct filing fee.

Change company registered office address

Change your company registered office address when you are no longer able to access mails sent to there. At the same time, you notify Companies House with your new address.

The UK company law require every limited company must to have a valid registered office address at all times. So that you could receive all formal letters and legal notices sent there.

Generally, Companies House and HM Revenue and Customs send all of their correspondences to your company’s registered office address only. Therefore, you must ensure your company registered office address is up to date and that all mails can reach you.

How to change company registered office address?

First of all, you change your company registered office address with the Companies House form AD01. You deliver the form AD01 to Companies House within 14 days.

Universally, your new registered office address cannot be a PO Box address. As a rule, it must be a physical address. However, the address need not be where your company carries out their operations.

For example, you may use your accountant’s office as your company registered office address while you operates your business somewhere else.

In other words, your registered office address need not be the same as your business address. Commonly, businesses based outside United Kingdom but trading as limited company adopt that practice.

Update your company official stationery

Thereafter, you must also update your company official stationery. This would include your letterhead, website and any formal correspondences.

Submit Confirmation statement

On the other hand, you must also include your company registered office address when filing your confirmation statement.

Inform HM Revenue and Customs

In addition, you are to notify HM Revenue and Customs (HMRC) of your company’s new registered office address.

HMRC and Companies House are separate governmental bodies for companies in the UK.

How to request authentication code

How to request your company’s authentication code from Companies House is easy.

The authentication code is a 6 character password made up of the combination of alphabets and numbers. The code is the equivalent of your company’s director or company secretary’s signature and it is linked to your company’s number. Please keep safe of the code.

You would require your authentication code to file your confirmation statement and company accounts using the webfiling service.

Forgot your authentication code

Forgotten your code? not to worry because you can request Companies House to re-send your authentication code to your company’s registered office address.

Companies House would only send your authentication code to your registered office address. They would not send your code to anywhere else no matter how hard you beg them to because the company law say so and they follow the company law.

How to request

  1. Sign in to Companies House web filing.
  2. Enter the email address and your password you registered for web filing service.
  3. Then, you will be directed to the sign in to a company page.
  4. You will see the link “request an authentication code” above the sign in blue button. Click on it.
  5. You will be directed to Request an authentication code page.
  6. Step 1 : Select where your company was incorporated. Enter your company number then click the continue button.
  7. Step 2: Review your company information displayed to make sure it is correct. Your company registered office will be displayed there. if it is correct then you click on the request code button.

How long does it takes to arrive

It takes about 5 working days to reach your registered office address. If you did not receive the code after 5 working days, contact Companies House or contact us.

No access to registered office

No access to your mails sent to your registered office address? Then you must change your registered office address immediately.

In this circumstance, you must file a Companies House form AD01 to change of your registered office address on paper. Then wait for the Registrar of Companies to approve and publish your new registered office address on the public record after that you sign in to Companies House’s webfiling service to request your authentication code again. Follow the same steps above. This is a lengthy process.

Companies House propose to strike off

Companies House is proposing to strike off your company in this situation it is critical for you to avoid the dissolution and get your authentication code promptly before it happens.

Contact Companies House to explain your registered office situation in writing. Companies House would reply to you to say if they approve your request whether they have discontinued the proposal to strike off. They would specify the date your overdue company’s confirmation statement or company accounts must reach them.

Companies House would issue prosecution notice to your company directors if your company’s documents still not filed after the specified date.

Change registered office and get authentication code at the same time.

There is a way to change your registered office address and get your authentication code at the same time. Our accountants can help you.

Companies House has the discretion to allow this on case by case basis. We will write to Companies House on your behalf to explain your situation together with supporting evidences and prepare the required documents and Companies House form for your director’s signature. You are to send the signed documents back to us then we will take care of Companies House administration for you from there.

Company dissolved while waiting for authentication code arrived

It is possible your company be struck off while you are waiting for your authentication code to arrive. You can avoid this by writing to Companies House as discussed above.

Companies House would dissolve your company without hesitation if you do not communicate with them of your intention to keep your company.

Once your company is dissolved, you can restore your company through administrative restoration. You must apply to Companies House for this.

Administrative restoration

Application for administrative restoration with Companies House is straight forward. Companies House would require you to bring your company’s filings up to date. This includes your company accounts and your confirmation statement.

Record shares transfers in Confirmation statement

Record shares transfers in Confirmation statement is inevitable. Generally, you are required to disclose your shares transactions during the year with Companies House.

For this purpose, it is important to complete your Confirmation statement correctly when you have shares transfers during the year. Otherwise, Companies House will reject your confirmation statement if the shareholders section of the form is incomplete or with errors.

Shares transfers illustration

For example, you have 100 shares issued to yourself when your limited company was incorporated. Subsequently, you transferred one share to your friend and 49 shares to your wife on 01 January 2019.

The table below show how to record shares transfers in Confirmation statement.

NameClass of shareNo. of shares heldNo. of shares transfer’dDate of reg.or transfer
MeOrdinary505001.01.2019
WifeOrdinary49
FriendOrdinary1
Total100

Correspondingly, you enter the date of transfer of 01 January 2019 next to your name only. Do not put the date of the transfer of 1 January 2019 in your wife or your friend name.

Accordingly, Companies House would recognize the transfer date of 01 January 2019 is the date of your wife and your friend received the shares.

Particularly, ensure the total number of your limited company’s shares in the column, number of shares currently held equal to total shares issued by your limited company. Otherwise, Companies House will return your Confirmation statement to your company’s registered office for amendment.

On the other hand, you may contact Companies House if you have questions about your shares transfers or filing your confirmation statement.

Confirmation statement is a snapshot of your company information registered with Companies House. Your company is required to submit this document at least once very 12 months. Failure to file your confirmation statement is a criminal offence.

Letters return to sender

Your letters would be normally be returned to sender if you no longer occupying the property or the current occupier marked your letters with “return to sender” and post it back to Companies House.

Renew service with service providers

Your service provide will return to your letters to sender if your company did not renew your address services on time. The problem arises is when you are expecting your company authentication code to do your Companies House filing online. For example, your confirmation statement already long overdue. As a result, Companies House may propose to strike off your company and eventually dissolve it.

If you want to get your authentication code you would have to renew your service with them anyway.

To avoid your letters return to sender, do renew your address service on time. So that no interruption to your mails service.

Change service provider

Sometime It is necessary to change your service provider especially if it seems like you are not getting any mails for your company for the entire year. Certainly. every company would receive reminders from Companies House for any filing due and a corporation tax reminder from HM Revenue and Customs. If you are not getting these mails every year then it is time to change your service provider.

Proof of address and identity documents

Above all you must provide proof of identity and proof of address to your service provider. This is a legal requirement before they could forward your mails to your preferred forwarding address.

Moved to new office

You have 14 days to inform Companies House of your new registered office address. You are to submit the Companies House form AD01 if the new office is also your registered office address.

Sign up for the Royal Mail forwarding service to continue to access mails sent to your old registered office address. You may stop the service as soon as your new registered office address is registered with Companies House.

Change your registered office

You can change your company’s registered office address online or on paper.

Your company’s authentication code is required if you are to submit the Companies House form AD01 using the webfiling service. You will get an email to confirm receipt of your submission and another email to confirm if your submission was accepted.

Alternatively, you may submit your form AD01 on paper. The form must be signed and dated by your director or company secretary. You may then post or hand deliver your form to the correct Companies House offices. Companies House will publish your new registered office address on their website if they accept your form. Otherwise you will receive your AD01 back suggesting amendment then re-submit.

You must also update your company official stationery with your new address accordingly. This includes your letterhead, websites and your other official company stationery.

Registered office address

Your registered office address must be in the United Kingdom. For example, if your company was incorporated in England, your new registered office address must be situated in England and it cannot be an address in Scotland or Northern Ireland.

Companies House do not accept a PO Box address as a valid registered office address for your UK company. It must be a physical address. Also, if you use your home address as your registered office, bear in mind that it will appear on Companies House website. Anyone can see it. Thus, If you do not want your home address to appear on the public register, consider using a service provider’s address.

Annual return

Limited company and limited liability partnership (LLP) must submit annual return with Companies House. Companies House set your return due date. If your annual return filing deadline is 30 June 2016. You have 28 days from that date to file it. The Companies House form to use is AR01.

What is annual return?

Annual return provides a snapshot of your company and limited liability partnership information. Companies House requires every company and LLP to update and validate the information held by the Registrar once every 12 months.

The snapshot of information in your annual return includes the following information.

Company name

as per your certificate of incorporation.

Company registration number

given by Companies House.

The type of your company

For example, if it is private or public limited company

Registered office address

This cannot be a PO Box address.

Principal business activity

If your company or LLP has not traded since its incorporation, specify 99999 as your SIC code for a dormant company. Otherwise, you choose the SIC code that is closely match your business activity.

Directors

You are to include the appointment, resignation and changes in personal particulars during the year.

Company secretary

Appointment of company secretary is optional for a private limited company. However the appointment is compulsory for a public limited company.

A secretary for a public limited company must have the minimum qualification and experience required by law to hold the position.

Shareholders

Details includes the name and number of shares held by each shareholder.

Statement of capital

This includes nominal value of each share, shares types, voting rights on each type of share, the paid and unpaid amount on each share.

Annual Return abolished

The annual return filing was officially replaced with Confirmation statement filing after 30 June 2016. After this date, you must submit Confirmation Statement instead of annual return.

Confirmation statement

Confirmation statement filing deadline is shorter compared to annual return filing deadline. You are given 14 days to submit your Confirmation Statement CS01 with Companies House. whereas you have 28 days to file your annual return. You can file it either online or on paper.

Your Confirmation statement is to confirm the details registered with Companies House are still valid and correct at every 12 months.

Likewise If there is any changes during the 12 months, you must be communicated with Companies House by filing relevant Companies House forms with them.

Companies House forms

The forms to use if there are changes in your company information.

  • AD01 if your registered office has changed.
  • AP01 if you appointed a new director.
  • TM02 if you would like to remove your company secretary.
  • AD02 to register your SAIL address if you are keeping your company registers somewhere else other than at your registered office.
  • AD04 when you move your company registers back to your registered office.
  • CH01 if there was changes to your director’s personal details.
  • AA01 if you would like to change your accounting reference date.

Person with significant control (PSC)

This is new law. You are required to provide information of People with Significant Control (PSC) when submitting your confirmation statement. In contrast, this was not required in filing your annual return.

Nominee director and shareholder service

As a result of the introduction of Person with Significant Control, people cannot hide behind a company using a nominee anymore.

Consequently this has rendered the nominee director and nominee shareholder served no purpose anymore.

PSC forms

You are to use the following forms to provide information about your PSC with Companies House.

  • PSC01 if your PSC is an individual.
  • PSC02 if your PSC is an entity.
  • PSC03 if your PSC is an registrable person.
  • PSC04 to change the PSC personal details.
  • PSC05 to change particulars of PSC entity.
  • PSC06 to change details of your PSC registrable person.
  • PSC07 for termination of your PSC.
  • PSC08 to give notice of PSC statement/
  • PSC09 to give notice of update to PSC statement.

Send Reminders to Registered Office

Companies House sends reminders to your Registered office address. Therefore If you no longer have access to mails sent to your registered office address, you must change to an address where you could have access to mails sent there. You are to use the form AD01 to change your registered office address.

Check before filing your Confirmation Statement

Check before filing your confirmation statement to make sure changes in your company information within the last 12 months have been included. Your reference point to keep track of your changes is from the date of your incorporation if it is your first confirmation statement. On one hand if this is not your first confirmation statement then your reference point is your last confirmation statement date or last annual return filed.

For example, if you have recruited a new director after your confirmation statement has been filed. Then This director appointment must be included in your next confirmation statement.

Another point to mention is that the confirmation statement replaces the annual return filing. Annual return has been abolished after 30 June 2016 so you file confirmation statement after that date.

Confirmation statement reminders

Generally, Companies House send reminders to your company registered office a few weeks before your confirmation statement is due. Your company director will also receive a copy of the reminders send to his/her director service address.

Companies House reject Confirmation Statement

Overall the information on your confirmation statement should match your company information already registered with Companies House.

Companies House will reject your confirmation statement if the information on your statement do not match their record, incomplete or incorrect.

In some situations, Companies House may accept your confirmation statement if the information you provided is complete but does not match their records. In this situation, they may MARK your confirmation statement as inconsistent with the public register. The message is prominently displayed on Companies House website and anyone checks your company record is able to see it. However, the message will be removed once the inconsistency is rectified. So it is important that you check before filing your confirmation statement.

Changes affecting your confirmation statement

Changes affecting your confirmation statement include changes in your principal business activity, share capital, shareholders information and person with significant control (PSC). In order to effect these changes you must use the CS01 part 1, part 2, part 3 and part 4 forms.

You must complete and submit additional Companies House forms for any other changes other than mentioned above before or at the same time you submit your confirmation statement. The companies house form reference is listed below.

Update information held at Companies HouseCompanies House forms to submit
If you moved your company registered office address to other address during the 12 monthsAD01
To register details of your new company director and secretary.AP01, AP02, AP03, AP04
To provide updated home address or legal name change or service address of your company director or secretary.CH01, CH02, CH03, CH04
To remove the name of your company director or secretary already resigned from office.TM01, TM02
To inform Companies House where you keep your company registers (statutory books) if it is not at your registered office. This address is also known as SAIL (Single Alternate Inspection Location).AD02, AD03, AD04
If you issue new shares during the 12 monthsSH01
If there is a change to your company’s total share capitalA statement of share capital
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