Certificate of incorporation

Certificate of incorporation

Certificate of incorporation is issued to your limited company once your company registration application has been approved by Companies House and been successfully incorporated.

The certificate is a conclusive evidence of that your limited company has been registered in accordance with the United Kingdom Companies Act.

Your certificate of incorporation will have the following information printed on it:

  • Your company name.
  • Your company registration number (eight digits number only).
  • The type of company whether your company is a limited or unlimited company and if it is limited whether it is limited by shares or limited by guarantee.
  • Whether your company is a private or public limited company.
  • Where is your company’s registered office situated in England and Wales, Wales, Scotland or in Northern Ireland.
  • The date of incorporation of your limited company. The date is the date Companies House issued your certificate on incorporation.

Your certificate of incorporation is stamped with the official seal of the Registrar of Companies.

Your certificate of incorporation is important when come to opening of your company bank account. Your bank would ask for this certificate and other incorporation documents.

You may now start your business straight away. Remember to include your company number and registered office address in your company’s letterhead and website.

Change your company registered office address

Change your company registered office address

If you are no longer able to access mails sent to your company registered office address, you must change your company registered office address with Companies House.

Under the UK company law, a limited company must at all times have a valid registered office address to which all formal letters and legal notices can be sent there.

Companies House and HM Revenue and Customs send all of their correspondences to your company’s registered office address only. Therefore, you must ensure your company registered office address is up to date and all mails can reach you.

How to change your company registered office address?

You may change your company registered office address by submitting form AD01 to Companies House within 14 days.

After you changed your company registered office address

You must also update your company’s registered office address on your company official stationery including letterhead, websites and any formal correspondences.

When filing your confirmation statement your new registered office address shall be presented instead of the old address.

It is also advisable to contact HMRC to inform them of your company’s new registered office address. This is because even though the change of your registered office address has been registered with Companies House but Companies House will not inform HMRC of the change automatically, they are separate governmental bodies.

Unpaid late filing penalty

Unpaid late filing penalty

Settle your unpaid late filing penalty on time is important to avoid further legal costs added to it.

You receive a late filing penalty from Companies House because your company accounts were filed late and for whatever reason your late filing penalty is not paid on time, Companies House will take action against you. They will ask their debt collectors to collect the debt from you.

If you are not happy with the situation, the matter will be referred to the County Court or Sheriff Court. Companies House may also seek to recover their legal costs if the court finds in favour of The Registrar.

The late filing penalty notice you received gives details of the penalty imposed on your limited company or limited liability partnership such as the filing due date and the date of Companies House actually your company accounts.

How to avoid late filing penalty

How to avoid late filing penalty

Every limited company has a company accounts filing due date set by Companies House. If you are not sure when is your company’s accounts filing deadline, you can use Companies House Webcheck service to find out or ask your accountant.

Companies House will issue late filing penalty if your company accounts were filed late. The penalty must be paid and no excuse.

Avoid late filing penalty

Your company director has a duty to ensure your company accounts are delivered to Companies House within the time period allowed for filing.

A private limited company (LTD) is allowed to file their company accounts with Companies House within nine months after the end of its accounting year. Whereas a public limited company (PLC) has six months to deliver its company accounts after the end of their financial year.

If your company filing deadline is next day, you may like to consider using guaranteed next day delivery post service. This is because first class post does not guarantee next day delivery. You will get late filing penalty if your company accounts reach Companies House late even by just one day. The penalty is £150 if your company is a limited company and for a public company you will receive a £750 penalty notice.

Accounts rejected by Companies House

If you file your company accounts with Companies House on time but your company accounts do not meet the requirements of the Companies Act 2006 and they will be rejected. You will receive late
filing penalty if the corrected accounts were delivered after the filing deadline has passed.

Reminders for company accounts filing

If you already know your company accounts filing deadline, mark your company accounts filing deadline in your diary or smartphone calendar with alert set to remind yourself and to allow ample of time to arrange your company accounts be prepared and submitted with Companies House.

Reminders from Companies House

Companies House sends out reminders to your company registered office address. Ensure you have access to all your statutory mails sent to your registered office.

Companies House and HM Revenue and Customs send important letters to your company registered office requesting your company directors to take some form of actions of your limited company affairs.

If you are unable to access mails sent to your company’s registered office address, it is time to take action, to change your company registered office address and inform Companies House of your new registered office address.

Pay late filing penalty

Pay late filing penalty

Late filing penalty is issued to your limited company and your limited liability partnership (LLP) if your accounts were filed late even just for one day. Companies House normally send to the late filing penalty invoice to your company and your LLP’s registered office address. The penalty must be paid. If you wish to clarify your late filing penalty invoice, you may contact Companies House.

Pay by Cheque

Please make the cheque payable to Companies House.

For companies registered in England and Wales, and Northern Ireland, your cheque must be sent to:

Companies House Cardiff
P O Box 710
Crown Way
Cardiff
CF14 3UZ

For companies registered in Scotland, the payment must be sent to:

Companies House Edinburg
4th Floor
Edinburg Quay 2
139 Fountainbridge
Edinburg
EH3 9FF

Please write your company number and company name on the back of your cheque and send your cheque together with the remittance slip to the correct Companies House address specified above.

Pay by bank transfer, BACS, internet transfer

You may pay your late filing penalty by bank transfer. Companies House bank details are as follows:

Account name:Late filing penalties receipts
Account no:41005309
Bank address:National Westminster Bank, Roath, Cardiff
Sort code:52 21 07
Swift code (for overseas payments):NW BK GB 2122X
IBAN: GB34NWBK52210741005309

Remember to email the bank payment details to FPFinance@companieshouse.gov.uk providing your company name and number to expedite the settlement.

If you require help with your company accounts, our accountants would be able to assist you and take care of your company accounts and filing for you. Feel free to contact us.

Late filing penalty

Late filing penalty

Many people think that a non-trading company or a dormant company does not have to deliver company accounts to companies House because the company has nothing to show the public.

In accordance to Companies Act, all limited companies including dormant company that has been not traded are legally required to submit company accounts with the Registrar of Companies by the due date.

It is important you put together the books and records and send it to your accountants within reasonable time to prepare your company accounts. Failure to do so, the company will have to pay late filing penalty. If you are not sure your company accounts filing due date, you can check it at Companies house website. www.companieshouse.gov.uk

It is important to note that a late filing penalty is automatically sent to your company registered office even if your company accounts are filed late just by one day.

The benefits of preparing your company accounts soon after your accounting year ended allow you to assess the performance of your company in that financial year and set your goals for the future.

In addition, your accountants will be able to advice you your corporation tax payable to HM Revenue and Customs from the accounts prepared so that you know how much cash to put aside for your corporation tax bill.

If you are required guidance on filing your company accounts, feel free to contact our accountants, they will be more than happy to assist you.

Late filing penalty

Company accounts delivered late byLimited company (LTD)Public limited company (PLC)
no more than 1 month£150£750
no more than 3 months£375£1500
no more than 6 months£750£3000
More than 6 months£1500£7500

The late filing penalty for limited liability partnership (LLP) is similar to that of a limited company.

Contact Companies House

Contact Companies House

Contact Companies House if you have any questions about company incorporation and Companies House filings. They administers and maintains records of limited companies, limited liabilities partnerships and public limited companies registered in the United Kingdom.

All legal filings must comply with the UK company law.
If you would like to contact Companies House and their contact details are as follows:

Contact centre : 03031234500
Mini-com: 02920381245
Email: enquiries@companieshouse.gov.uk
www.companieshouse.gov.uk

Companies House Cardiff

Crown way
Cardiff
CF14 3UZ

Companies House Edinburgh

Fourth Floor
Edinburgh Quay 2
139 Fountainbridge
Edinburgh
EH3 9FF

Companies House London

4 Abbey Orchard Street
Westminster London
SW1P 2HT

Companies House Northern Ireland

Second floor
The Linenhall
32-38 Linenhall street
Belfast
BT2 8BG

Seek accountant advice on how to maintain your limited company and your LLP if you are not familiar with the Companies Act.

Your company and LLP must submit the following documents to the Registrar of Companies and HM Revenue and Customs every year. This includes dormant company and non-trading company.

Feel free to contact Concise Accountants if you have any questions about your limited company.

Check EU VAT number

Check EU VAT number

Businesses are encouraged to verify the Value Added Tax (VAT) registration numbers of their customers and suppliers on regular basis.

The UK VAT registration number is made up of 9 digits for example 111 2222 33. Your company’s VAT registration number is printed on your VAT registration certificate issued by HM Revenue and Customs (HMRC).

Your VAT registered company must submit VAT returns regularly with HMRC to avoid the VAT registration number being rendered invalid or cancelled. If you require help with preparation and filing of your quarterly VAT returns, our accountants will be more than happy to assist you.

Another reason to verify the VAT registration number is to ensure the VAT registration numbers are genuine and that you are not paying for VAT on your goods and services you bought or sold where you are obliged to.

Only VAT registered businesses are allowed to charge VAT on their sales to their customers.

If you paid for VAT on purchases to suppliers that do not have valid VAT numbers you will not be able to reclaim that VAT amount in your VAT return and HM Revenue and Customs would not issue the refund.

It is best that you check or verify the VAT number before you either remove it from your sale invoice for EC Customers or pay your suppliers who claimed they are VAT registered especially when the VAT amount involved is considerable. This is to avoid scamming and also create awareness and it is a good system to ensure everyone takes part to make sure VAT compliance function as it should be.

Verify VAT numbers – to see it is still valid?

UK limited company registered with VAT do not normally charge VAT to customers from European Countries who can provide valid TVA or VAT numbers.

Before you remove your VAT amount from your sales invoice, it is strongly recommended you verify the TVA or VAT numbers of your customers and note that number on your sales invoices.

Click here to verify – Your VAT or TVA numbers provided by your EC customers or suppliers.

Invalid VAT registration numbers

If VAT or TVA numbers appeared to be incorrect, please inform your customers or suppliers so they are aware and can contact their home country tax office or accountants to verify the situation.

If your customers are highlighting to you that your VAT numbers are invalid, contact your accountants as soon as possible if you have one to verify or you may contact HM Revenue and Customs VAT helpline. They will be able to advice you accordingly.

Company name

Company name

If your company has recently changed it business names with Companies House and the certificate of Incorporation on Change of Name has been issued by the Registrar of Companies to your company, when comes to filing your company’s Confirmation statement, you have to know which names to put on your confirmation statement if you are doing the paper filing.

If you file your confirmation statement online, Companies House online filing system would have captured your correct company names.

Whether to put the old company names or the new ones on your company confirmation statement, it is dependent on the date of your confirmation statement and also the date printed on the certificate of incorporation on change of name.

Basically, the company names to pencil down is the company legal name as at the confirmation statement date.

Take an example, your confirmation statement date is 18 January 2019 and you changed your company name from EXCEL SERVICE LTD to BEST IN TOWN LTD. You received the certificate of change of name with BEST IN TOWN LTD from Companies House on 28 January 2019, in your confirmation statement the company name to be put on is EXCEL SERVICE LTD.

Change of your company names does not alter the company number.

116171819